TimeClick allows admins to set up automatic lunch deduction (ALD) for specific employees or for all employees. There are two options for applying ALD within TimeClick. First, ALD can be applied after the day’s total hours exceed the minimum number of hours worked. Second, ALD can be applied when a clock in and out period exceeds the minimum number of hours worked. Both options require the same setup.
Before you turn it on, check the rules for unpaid meal breaks. Under federal law, a meal period can be unpaid only if the employee is completely relieved from duty, and 30 minutes or more is ordinarily long enough. If someone works through lunch, the deducted time is time worked and must be paid, so correct that day’s hours. Many states have their own meal break rules; see our meal and rest break laws by state.
Setup Automatic Lunch Deduction
- Log into Admin mode
- Click on Employees on the navigation bar
- Select an employee you would like to apply automatic lunch deduction to
- Click Edit Employee
- Within the employee record go to the tab called “Clock Schedule”
- Check the box that says “Enable Automatic Lunch Deduction”
- Adjust the “Deduct” and “After an employee has worked a minimum of ” fields so that they reflect your company’s preferences.
- Select one of the two options “Calculate ALD by Day Total” or “Calculate ALD by Individual Clock Period” refer to the paragraph above for a brief description of these options
- If you want to apply these settings to other employees, scroll down until you see the button “Apply This Clock Schedule to Multiple Employees” and click it
- Select the employees you want to apply these settings to and click OK
- Then click OK to close and save the employees record
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