Track Vacation, Sick Leave, and Every PTO Type
TimeClick tracks all your time-off categories in one place. Employees request time off, admins approve it, and balances update automatically.
- Unlimited PTO categories
- Auto-accrual rules per employee
- PTO on payroll reports
- Included on every license
Trusted by 8,000+ businesses, offices and stores
Create Any PTO Type You Need. Balances Track Themselves
Create unlimited time-off categories: vacation, sick leave, bereavement, personal days, or anything your business uses. Set accrual rules per employee and let TimeClick track running balances automatically so you always know what each person has available.
- Accrual rules configurable per employee
- Running PTO balances updated automatically
- Manual balance adjustments available for admin
- Employees can view their own balance from their login
| Category | Accrued | Used | Balance |
|---|---|---|---|
| Vacation | 80.0 | 24.0 | 56.0 |
| Sick Leave | 40.0 | 8.0 | 32.0 |
| Bereavement | 24.0 | 0.0 | 24.0 |
| Personal Days | 16.0 | 0.0 | 16.0 |
Manage Vacation, Sick Time, and PTO in One System
Admins can award time off directly from the Modify Times screen, the same screen used for editing punches. Granted time appears in the employee’s accrued balance and shows up on payroll exports automatically.
- Award time off directly from the Modify Times screen
- Vacation, sick, and all PTO types use the same workflow
- Granted time deducted from balance automatically
- PTO hours appear on every payroll report export
- Full history of all grants and usage per employee
Set Up PTO Tracking in Four Steps
TimeClick handles the math. Set the rules once and balances update themselves every time time is granted or used.
- 1
Create your PTO categories
Open Accrued Times in the admin panel. Create categories for vacation, sick leave, and any custom types your business uses. Name them whatever you like.
- 2
Set accrual rules per employee
Assign accrual amounts to each employee. For example, 8 hours per month of vacation. TimeClick tracks the running balance as time accrues.
- 3
Grant or record time off
When an employee takes time off, add it from the Modify Times screen. Select the PTO type, enter the hours, and save. The balance updates automatically.
- 4
PTO appears on payroll reports
Granted time off is included in payroll exports alongside regular hours. No manual entry, no separate system to reconcile.
TimeClick PTO Tracking vs. Manual Methods
How does TimeClick compare to the most common ways small businesses handle time-off?
Swipe the table sideways to see all columns
| Feature |  | Paper / Email | Per-user SaaS |
|---|---|---|---|
| Multiple PTO categories | Yes | Manual | Yes |
| Auto-accrual tracking | Yes | No | Yes |
| Running balance always visible | Yes | No | Yes |
| PTO on payroll reports | Yes | No | Varies by plan |
| Cost per new employee | $0 | $0 | $5 to $15/mo each |
| One-time purchase | From $299 | Yes | Subscription only |
What Customers Say About TimeClick Time-Off Tracking
4.7 from 427 reviews“The PTO tracking is simple and built right in. I stopped using a separate spreadsheet the day I set it up in TimeClick.”
“We track vacation, sick leave, and personal days for 20 employees. TimeClick keeps it all straight and it shows up on our payroll reports automatically.”
“I like that employees can see their own balances. It cuts down on questions and they trust the numbers because they can check themselves.”
One-Time Purchase With Unlimited Employees
No monthly fees and no per-user charges. You pay for the number of devices employees clock in on, and add staff any time at no cost.
See all 11 license optionsPhones and PCs both count as devices. Employees are always unlimited.
PTO Tracker FAQ
Can’t find your answer? Call (435) 753-4102 or use the chat button.
Call (435) 753-4102What PTO types can I track?
Any type you need. TimeClick lets you create unlimited custom categories: vacation, sick leave, bereavement, personal days, and any other names that fit your business.
Can I set different accrual rules per employee?
Yes. Each employee can have their own accrual rules including different rates, different categories, or no accrual at all for hourly or part-time workers who don’t earn PTO.
Do PTO hours appear on payroll reports?
Yes. Granted time off is included in payroll exports alongside regular hours. You don’t need a separate system to reconcile PTO balances at the end of a pay period.
Can employees see their own PTO balance?
Yes. Employees can view their accrued time and balance from their own TimeClick login without needing full admin access.
Is PTO tracking included on every license?
Yes. PTO tracking, accrual, and all time-off category features are included on every TimeClick license at no extra cost. No add-on module required.
Can I manually adjust a PTO balance?
Yes. Admins can add or deduct hours from any PTO category at any time from the Accrued Times screen. This is useful for one-time grants, corrections, or rolling over balances.
Explore More TimeClick Features
Start Tracking Time Off Alongside Your Timesheets Today
Setup in under 10 minutes.