Track Employee Hours by Departments and Jobs
TimeClick helps you organize your team by departments, assign job codes to each punch, and filter payroll reports by group. Gain clear insight into where labor hours are spent without needing extra apps or add-ons.
- Unlimited departments
- Unlimited job codes
- Per-department payroll reports
- Included on every license
Trusted by 8,000+ businesses, offices and stores
Organize Your Team. Filter Payroll Reports by Department
Create unlimited departments and assign employees to one or more as needed. Each clock-in automatically records the assigned department, so payroll reports can easily break down hours by team.
- Create as many departments as needed
- Set a default department for automatic clock-in selection
- Filter payroll reports by department
- Restrict admin access for department heads
See Exactly Where Hours Are Being Spent, Down to the Project
Job codes allow employees to assign each clock-in to a specific task or client project. Whether you're monitoring billable work, maintenance, or internal tasks, job code hours are included in payroll reports alongside department totals.
- Create unlimited job codes with custom names
- Employees select a job code at clock-in
- Job code hours are included in payroll reports
- Combine department and job code filters for detailed reporting
- T401: Rebuilding Database
- T405: Building Tech Support Unit
- T409: Moving Server
- T410: Fixing Computer
Discover Where Your Time Goes With Departments and Jobs
No complicated setup required. Add your structure in minutes, and every clock-in will include a department and job going forward.
- 1
Create Departments
Go to the admin panel, open “Edit Department,” name your departments, and save. Add Accounting, Warehouse, Sales, or whatever structure fits your business.
- 2
Assign Employees to Departments
On each employee’s record, click “Assign to Department.” Employees can belong to multiple departments, and you can set a preferred department to auto-fill their clock-in screen.
- 3
Add and Assign Job Codes
Create job codes in “Edit Job Codes” and assign them to the relevant employees. Each code can represent a project, task type, client, or whatever your business needs to track.
- 4
Filter Reports by Team or Project
In the Report Center, sort hours by department, job code, or both. Export payroll data at the department level in one step.
TimeClick Departments and Jobs vs. Tracking Manually
How does TimeClick's department and job code system compare to the alternatives small businesses typically use?
Swipe the table sideways to see all columns
| Feature |  | Spreadsheets | Per-user SaaS |
|---|---|---|---|
| Department tracking at every punch | Yes | Manual | Yes |
| Job code per clock-in | Yes | No | Varies by plan |
| Department payroll reports | Yes | Manual | Yes |
| Restricted admin per dept head | Yes | No | Varies |
| Unlimited departments & codes | Always | Yes | Often capped |
| Cost per new employee | $0 | $0 | $5 to $15/mo each |
| One-time purchase | From $299 | Yes | Subscription only |
What Customers Say About Tracking Time by Department
4.7 from 427 reviews"We really appreciate being able to track hours per department. It's exactly what we needed for our payroll reports."
"TimeClick is easy to set up and keeps our departments organized. We run payroll reports by team every week without any extra work."
"Being able to separate hours by job code is a game changer for billing. Our clients get accurate reports and we stopped guessing."
One-Time Purchase With Unlimited Employees
No monthly fees and no per-user charges. You pay for the number of devices employees clock in on, and add staff any time at no cost.
See all 11 license optionsPhones and PCs both count as devices. Employees are always unlimited.
Department and Job Tracking FAQ
Can’t find your answer? Call (435) 753-4102 or use the chat button.
Call (435) 753-4102How many departments can I create?
There’s no limit. You can create, rename, or remove as many departments or job codes as needed without affecting historical records.
Can an employee belong to more than one department?
Yes, employees can be assigned to multiple departments. You can set a preferred department for their clock-in screen, but they can select any assigned department at each punch.
Do department hours appear in payroll reports?
Yes. Payroll reports include total hours per department for each employee. You can also filter reports by specific departments, and job code hours are shown alongside department totals.
Can I give a department head access to only their team?
Yes, you can create restricted admin accounts that limit access to a specific department. Department admins can manage time records for their team without seeing other departments.
Is there an extra cost for departments or job codes?
No, departments and job codes are included with every TimeClick license. There are no extra fees, no upgrade tiers, and no limits on how many you can create.
Can employees select a job code when clocking in?
Yes. The clock-in screen includes a Job dropdown where employees can select from their assigned job codes. This information is recorded and appears in all relevant reports.
Explore More TimeClick Features
Start Tracking Hours by Department and Job Code Today
Setup in under 10 minutes.