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So you’re thinking about updating to TimeClick 2018.3.0.0, the newest version of TimeClick with some big changes. Congrats! We’re excited that you’re moving into a realm of better reporting and more advanced features. Over 100 customer suggestions have been implemented in this update so chances are it will fit more with your business needs than ever before. This article contains release notes and a couple of tips that will help with your use of your time clock program.
Release Notes
- New report formatting for the Hours, Summary, Accrued Time History, Punctuality, and Employee Information Reports
- New Advanced Settings including
- Displaying the department a clock action belongs to
- Expanded day totals
- Week totals breakdown
- Report totals breakdown pie charts for individual report totals, grand totals, and jobs/department totals
- Deductions, earnings, and accrued time balances (including balances as of the beginning/end of the date range with the steps to reach those balances) on the Hours and Summary reports
- Color coding for zero hours worked, previous period hours that are included in overtime (OT) calculations, hours worked in a department not assigned to an employee, etc.
- Table of Contents for reports
- Including or excluding employees who did not work during the given date range
- Space available for Memos to be added to reports
- Paper saver option for condensing reports
- More flexible rounding options
- Added feature to change the midnight cutoff time for those employees who regularly work cross-midnight shifts to more clearly display hours and overtime worked during given date range
- Time actions such as vacation, sick, or paid time off (PTO) can be made active or inactive in the program for those who don’t use one or more of these options
- Non-accrued time actions such as No Pay Time, Bereavement, Other Time, etc. can be made active or inactive in the program
- Custom time actions can now be created (e.g. Meetings, Conventions, Training Seminars, etc.)
- Added the ability to fix employee errors when running reports. A window appears behind the report PDF allowing the Admin to correct time action errors immediately.
- Specify employment type (i.e. Salaried, Part-time, Full time, Temporary)
- Mark qualified employees as exempt from receiving overtime pay (only when the employee passes specific tests outlined by the Fair Labor Standards Act (FLSA))
- Added a feature to import hours and employees from a CSV file if using TimeClick for the first time and transitioning from a different time tracking method
- Allows tracking both paid and unpaid breaks, not just one or the other
- Added a shortcut to marking or un-marking multiple boxes in the report settings (right-click on the boxes to check or uncheck them all)
- Added customizability for date and time formats (e.g. 01/31/18, 1-31-18, 18/1/31, etc. and 8:00pm vs. 17:00)
- Included a function to quickly switch between employee records in Employees and Modify Times using Prev. and Next. buttons at the top of the Admin Options window
- View report PDFs directly from the End of Pay Period tab in Accrued Time
- Include time actions such as vacation, sick, and PTO in overtime calculations
Other Notes
- The Condensed Hours report has been left unchanged by this update.
- It is important to mention that this particular report does not reflect the cross-midnight threshold feature. This feature is the one where employees who work cross-midnight shifts have a different start and end time for their work week (e.g. an employee who works from 6 p.m. to 3 a.m. regularly needs a day and week cutoff time of 4 a.m. instead of 12 a.m.). However, the regular Hours Report does reflect the changes of this feature.
- The formatting and basic, non-advanced settings for the Legacy Hours, or former Hours report are still available for those who prefer that previous report format but you can still add advanced settings to it.
- Hover-tips are now available. Hover your mouse over report options to get a brief description of that option or setting.
- The default settings in the previous reporting system are the same in the new reporting system of 18.3.0.0. If all you need is to open the Report Center and click View Report, you can still do so.
- You can now choose to share report presets with other admins or employees.
Is it right for me?
You may still be debating whether you should update to this new version. Obviously, we encourage it for everyone. But, for those who are still uncertain, below are some questions to help see if updating or upgrading to version 18.3.0.0 is worth it for you.
- Have you felt restricted in your reporting options?
- Do you need/want to put more or all possible items on one report rather than running two or three to get all your info?
- Do you wish you had a better, faster way to visualize where your employees’ hours are spent?
- Does modifying times each pay period take more time than you want it to?
- Do you have employees who work over-midnight shifts?
- Does your company need to track No Pay Time or other time actions?
- Do you need to track paid and unpaid breaks, not just one or the other?
- Do you ever need to see the detailed breakdown of totals for all hour types used in one day (e.g. auto lunch deduction, breaks, sick time, regular hours etc. recorded on a single day)?
- Do you want the ability to hide or show Previous Period Hours that contribute to weekly overtime on a semi-monthly pay period?
If you answered yes to one or more of those questions or felt you needed a feature listed in the release notes above, then upgrade right away. It’ll be worth it if you can save time modifying employee times each week, get the information you need in the way you need it, and reduce any confusion about reports that may have existed before.
Try out the new version today: Free Trial
Pro tips
Speed-selecting your settings
When you dig into the settings they are pretty straightforward. But if you’re setting up the Advanced Settings, that can end up being a lot of boxes to mark and unmark. Especially if you want to uncheck groups of boxes. So here’s a little tip to help you out.
- Open the Report Center
- Select the report you need
- Move your mouse to Settings and hover over the boxes or group of boxes you wish to alter
- Right click
You will have some options appear. The first two saying Check or Uncheck All Boxes will do just that to all boxes in the entire settings section. The other two options appear when you are hovering over a group of related options. You can Check or Uncheck all the boxes related to the option you are hovering over. For example, if I want to uncheck all the clock totals, I can hover over any box related to Totals like Week Totals, Day Totals, etc., right-click, and uncheck all Totals Boxes.
Modifying Times Trick
In Modifying Times, there’s the option to click the button Add or Edit Action under the calendar to open a separate window where you can add or modify a time. But there’s a faster method that cuts out that extra window.
In Modify Times, select an employee and go to a day to add a time. In the area where times will be listed there is the label Add Action.
Hold Shift down on your keyboard and click on this Add Action. The entire row becomes editable. Use the drop-down menus to edit the type of action, the time, date, department or job (if assigned to the employee), and any needed comments. If you need to add another time for that day just do the same thing. Hold down Shift on the keyboard and click Add Action under the time you just added.
If you add one too many lines, hold Shift down again and click the + icon to the left of the row to remove the time. When you’re finished click Save Changes. In the case where you need to modify an existing time, it’s the exact same shortcut simply clicking on an existing time rather than adding a new row. Click Save Changes again after removing an extra row.