Modify Times Module Guide

Modify Times

The place to review daily punches and make quick fixes.

When you open an employee’s record, you’ll see their actions for one day at a time, listed in the order they happened. By default, TimeClick opens to the current day.

You might see something like:

• Clock In - 8:00 AM
• Clock Out - 5:00 PM
• PTO - 2 hours

Or a day with breaks:

• Clock In - 8:00 AM
• Start Break - 10:00 AM
• End Break - 10:30 AM
• Clock Out - 5:00 PM

Each row represents an Action that can be edited, such as clock ins, clock outs, breaks, PTO, vacation, or holidays.

Buttons at the Top

These are your main tools for managing entries.

• Add Action - Create a new time entry.
• Edit Action - Select an existing entry and change it.
• Save Changes - Save any modifications, additions, or deletions.
• Cancel - Clear your current selection.
• Delete Action - Permanently remove selected entries.
• OK (bottom right) - Saves your work and returns you to the main Modify Times screen.

Improvements in TimeClick 25

What’s new in this version.

• Add, customize, and delete multiple entries at once.
• Older versions like TC 21 allowed editing one action at a time only.

Calendar Navigation

The calendar helps you review activity at a glance.

• Light Blue - The pay period you are currently viewing.
• Dark Blue - The specific day selected.
• Bold Font - The day has time entries.
• Normal Font - The day has no entries.
• Red Font - The day contains an error.

Common Errors

These are easy to fix once you know what they mean.

• Missing Clock In - A clock out exists without a clock in.
• Missing Clock Out - A clock in exists without a clock out.
• Duplicate Entry - Two identical actions (for example, two clock ins) appear in a row.

TimeClick also flags sequences such as a clock out at 8 AM followed by a clock in at 5 PM. These are reversed - the day should always begin with a clock in unless midnight shifts are enabled.

Other Notes

TimeClick is not a scheduling tool, so it cannot tell if a punch is “wrong.” It simply checks that the sequence of actions makes logical sense, such as Clock In → Clock Out → Clock In → Clock Out, and so on.

Midnight Shifts

For employees who work overnight.

If you have employees who work overnight, you may see errors until their schedule is set up correctly.

The fix is simple. Adjust their Day Cutoff setting in Employees → Edit Employee Record → Clock Schedule (scroll to the bottom in TC 25).

By default, a new day in TimeClick begins at 12 AM. For example:

• September 23 - Clock In, 11 PM
• September 24 - Clock Out, 7 AM

These entries are treated as two separate days by default. TimeClick will not flag this as an error since the sequence is valid, but your pay period or overtime totals may not align correctly.

Adjusting the Day Cutoff (for example, 10 AM to 10 AM) ensures that overnight shifts are grouped together as one workday.

For detailed steps, check out our Midnight Shifts Guide.

Add Mass Entry

Perfect for holidays, PTO, and company-wide updates.

The Add Mass Entry feature saves time by letting you create the same entry for multiple employees at once. It’s especially useful when you need to record a shared event, such as:

• Adding 8 hours of holiday time.
• Giving everyone PTO on the same day.

Here’s how to do it:

1. Click Add Mass Entry.
2. Select the date and type of action (Clock In, Clock Out, PTO, Holiday).
3. Enter the time or duration (for example, 12:05 PM or 8 hours PTO).
4. Add department, job, or comments if needed.
5. Use the filters on the right to select who will receive the entry.
6. Click Create to confirm.

Edit Mass Entry

Need to correct or remove a mass entry? It’s easy.

Click Edit Mass Entry to view your history of previous entries.

• Delete an incorrect mass entry to automatically undo it.
• Create a new one if you need to reapply or adjust it.

Audit Trail

Need to see who made changes and when?

While the Modify Times module doesn’t include its own audit view, you can easily find this information nearby.

Go to the Utilities Module → Audit Reports and run the Modify Times History Report.

This report logs every time change - perfect for tracing edits, verifying accuracy, or reviewing actions taken by admins.

For a step-by-step walkthrough, see our Modify Times Audit Report Guide.

Wrapping Up

Keeping employee time accurate and payroll stress-free.

The Modify Times module helps you fix missed punches, apply holidays, and keep records consistent across your team. With clean data, payroll prep becomes faster, smoother, and far less error-prone.

Need more help? Visit our Support Page.