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The main screen is the heart of TimeClick. It’s the first thing employees and admins see when they open the program, and it’s where most daily tasks take place, from clocking in and out to checking messages or entering Admin Mode.
Think of it as your home base. Everything in TimeClick starts here, and this guide will walk you through each section so you know exactly how to use it with confidence.
Here’s what we’ll cover:
- Clocking In & Out
- Employee Search
- Admin Access
- Restricted Admin Access
- Help Bar
- Messages & Notifications
- Update Available Prompt
Let’s get started.
When You First Open TimeClick
The first time you open TimeClick, the main screen may look empty, and that’s completely normal. Once employees are added, their names will appear in a list.
From there, clocking in or out is simple: select your name, enter your password (if required), and click Clock In or Clock Out.
A good way to remember it: the Main Screen is where employees clock time, while Admin Mode is where setup and management take place.
Clocking In & Out
For employees, the main screen is designed to be quick and intuitive. Here’s how to clock in or out:
- Select your name from the list.
- Enter your password (if one is set).
- Click Clock In or Clock Out.
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If you ever forget to clock in or out, you can submit a Missed Action Request under Employee Options for approval.
Admins can also customize how the main screen looks. In TC 25, open Admin, click the gear icon in the top-right corner and choose Display (called Preferences in TC 21).
Employee Search
If your employee list is long (or hidden), use the Employee Name or ID box in the bottom right corner of the main screen. Type your name or employee ID, enter your password and click Go. Your clock in/out options will appear.
The All Employees list in the bottom left corner filters who appears on the screen, and the Refresh button at the top reloads the list, for example to show clock-ins made on another computer or phone.
Admin Access
To open Admin Mode, click the Admin button in the top-right corner of the screen and log in with your admin password.
- Admin Mode: This is the control center for managing TimeClick. From here, you can create employees, edit time records, run reports, configure PTO, and much more. To update the admin password (or reset a forgotten one), click the gear icon in Admin Mode and go to General → Change Admin Password.
- Restricted Admin: Employees with limited administrative rights log in from the Admin menu in the top-left corner by choosing Launch Restricted Admin. They’ll only have access to the specific features you’ve assigned to them.
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TimeClick has one main admin account. Anyone with the admin password has full access.
To delegate limited privileges, assign employees as Restricted Admins in Admin → Employees → Edit Employee Record → Restrictions.
Help Bar
At the very top of the main screen, you’ll find the Help Bar, your quick access point for guides, troubleshooting tips, and system information.
- Admin: Choose Launch Admin (shortcut Ctrl+A) or Launch Restricted Admin.
- System Info: Register TimeClick, see the server IP address this computer is connected to, check for updates, and see your exact version under My Version.
- TimeClick Guides: Access step-by-step instructions for setup and daily use.
- Top Fixes & How-Tos: Quickly find solutions to the most common issues.
- Question mark icon (top right): Opens a guide specific to the screen you’re currently viewing.
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If you’re using TC 21 or an older version, the Help Bar may look slightly different, but it functions the same. In TC 25, we’ve refined it to be clearer and more intuitive.
Messages & Notifications
In TimeClick 25, admins find messages inside Admin Mode. Admin Options opens on Messages by default, and the envelope icon in the top-right corner brings you back to it. This is where admins can view PTO requests, missed clock requests, and employee messages all in one place.
Employees see their own envelope icon after they select their name, next to the Launch Employee Options button.
Update Available Prompt
When a new patch is ready, an Update Available prompt will appear on the main screen. Click it to start the update process. You can also check anytime from System Info → Check for Updates. Just remember to update your server first, then your client computers to avoid any issues. If a workstation shows a version error after an update, see how to get all devices on the same TimeClick version.
Quick Overview
The main screen is the central workspace for employees and the starting point for admins. From here, you can clock in, search for names, review requests, use the Help Bar, or log into Admin Mode. Everything is built for speed and simplicity.
Looking to explore further? These guides can help:
- Employee Options Guide - Learn what employees can do beyond clocking in and out.
- Restricted Admin Guide - See how limited admin access works.
- Support Page - Browse deeper guides and Admin Mode walkthroughs.