Customize TimeClick Settings

Display

This tab controls how TimeClick looks on the main screen. By default, your display shows:

• Employee first and last name
• Latest entry (clock in or clock out)
• Time and date of that entry
• Comment (if added)

You can remove or keep any of these items, change the font size, show only the middle initial, turn sorting and action colors on or off, or customize them for each workstation. If your office has multiple departments, you can check “Limit Display to Individuals or Departments” to show only selected employees on each computer.

At the bottom, you’ll also choose whether to:

• Apply the display settings only to this workstation, or
• Apply them to all workstations

Pay Period and OT

This tab is all about your pay periods and overtime setup.

Under Pay Period Preferences, choose how often you pay (for example, Weekly) and the starting day, check the Pay Period Template calendar on the right, then click Save. TimeClick will automatically track your ongoing schedule.

You can also choose whether your reports default to the last or current pay period. This doesn’t change your data; it just saves time when generating reports.

Below that, under Overtime Preferences, turn on and set your thresholds for:

• Weekly (for example, 40 hrs)
• Daily (for example, 8 hrs)
• Double Time (for example, 12 hrs)

Set Week Starts On to the first day of your overtime week. If a pay period ends partway through a workweek, see weekly overtime with semi-monthly pay periods for how TimeClick handles it.

Federal law requires overtime after 40 hours in a workweek, and a few states, such as California, also require daily overtime. Check our Overtime Laws Guide to confirm your state’s requirements.

Mobile

If you’re using the TimeClick Mobile app, this tab is where you’ll configure it: turn on Enable Mobile Features, create a remote username and password, and choose whether all mobile devices use this server’s time. The on-screen setup panel walks you through it, or visit our full guide:

Your Guide to TimeClick Mobile

Advanced

This tab lets you choose which screen TimeClick opens to when you enter Admin Mode (Messages, Dashboard Reports, Modify Times or Report Center). It also has the Delete Sample Data button, which removes the sample employees and times from a new install.

Time Actions

Here, you can create custom types of time entries to fit your company’s needs.

Default options include:

• Vacation
• Sick
• PTO
• Holiday
• Bereavement
• Other Time
• No Pay Time

If you need something more specific (like “Bonus Time” or “Training Hours”), click Create Custom Time Action to make it. Once saved, these options will appear in Modify Times for assigning to employees.

Only PTO, Vacation, and Sick can accrue automatically. For details on that setup, check out our Accrued Time guide or the Accrued Time module.

Custom Time Options

When creating a custom time type, you’ll see three checkboxes:

1. Include in Totals Calculations: Adds this time type to total paid hours on reports.

   Example: 32 hrs Regular + 8 hrs Bonus Time = 40 hrs Total

2. Include in OT Calculations: Allows this time type to count toward overtime totals.

   Example: 33 hrs Regular + 8 hrs Bonus Time = 40 hrs + 1 hr OT

3. Counts as Present (for Attendance): Marks the employee as present on the Attendance Report if this time type is logged that day. This is only relevant if you use the Attendance Report found in the Report Center or Dashboard modules.

Wrap-Up

That’s it for the Settings module! You can now:

• Customize how TimeClick looks and operates
• Define your pay periods and overtime rules
• Set up mobile access
• Create custom time types to match your business needs

Once these settings are dialed in, TimeClick will run exactly how you want it to, every time.