Track employee hours by
departments and jobs.
TimeClick helps you organize your team by departments, assign job codes to each punch, and filter payroll reports by group. Gain clear insight into where labor hours are spent without needing extra apps or add-ons.
Organize your team. Filter payroll reports by department.
Create unlimited departments and assign employees to one or more as needed. Each clock-in automatically records the assigned department, so payroll reports can easily break down hours by team.
See exactly where hours are being spent, down to the project.
Job codes allow employees to assign each clock-in to a specific task or client project. Whether you’re monitoring billable work, maintenance, or internal tasks, job code hours are included in payroll reports alongside department totals.
Discover where your time goes with Departments and Jobs.
No complicated setup required. Add your structure in minutes, and every clock-in will include a department and job going forward.
Create Departments
Go to the admin panel, open “Edit Department,” name your departments, and save. Add Accounting, Warehouse, Sales, or whatever structure fits your business.
Assign Employees to Departments
On each employee’s record, click “Assign to Department.” Employees can belong to multiple departments, and you can set a preferred department to auto-fill their clock-in screen.
Add and Assign Job Codes
Create job codes in “Edit Job Codes” and assign them to the relevant employees. Each code can represent a project, task type, client, or whatever your business needs to track.
Filter Reports by Team or Project
In the Report Center, sort hours by department, job code, or both. Export payroll data at the department level in one step.
TimeClick departments & jobs vs. tracking manually
How does TimeClick’s department and job code system compare to the alternatives small businesses typically use?
| Feature | TimeClick | Spreadsheets | Per-user SaaS |
|---|---|---|---|
| Department tracking at every punch | Manual | ||
| Job code per clock-in | Varies by plan | ||
| Department payroll reports | Manual | ||
| Restricted admin per dept head | Varies | ||
| Unlimited departments & codes | Always | Often capped | |
| Cost per new employee | $0 | $0 | $5–$15/mo each |
| One-time purchase | From $299 | Subscription only |
What customers say about tracking time by department
“We really appreciate being able to track hours per department. It’s exactly what we needed for our payroll reports.”— Verified review · Capterra
“TimeClick is easy to set up and keeps our departments organized. We run payroll reports by team every week without any extra work.”— Office manager, Construction · Software Advice
“Being able to separate hours by job code is a game changer for billing. Our clients get accurate reports and we stopped guessing.”— Verified review · G2
One-time purchase. Unlimited employees. Yours forever.
No monthly fees, no per-user charges. Buy once and own TimeClick for life. Pick how many devices you need.
Starts at $299 one-time · unlimited employees always includedPopular license tiers
Trusted by 8,000+ teams across industries
Common Questions About Departments & Job Codes
There’s no limit. You can create, rename, or remove as many departments or job codes as needed without affecting historical records.
Yes, employees can be assigned to multiple departments. You can set a preferred department for their clock-in screen, but they can select any assigned department at each punch.
Yes. Payroll reports include total hours per department for each employee. You can also filter reports by specific departments, and job code hours are shown alongside department totals.
Yes, you can create restricted admin accounts that limit access to a specific department. Department admins can manage time records for their team without seeing other departments.
No, departments and job codes are included with every TimeClick license. There are no extra fees, no upgrade tiers, and no limits on how many you can create.
Yes. The clock-in screen includes a Job dropdown where employees can select from their assigned job codes. This information is recorded and appears in all relevant reports.
Start tracking hours by department and job code today.
14-day free trial. No credit card. Setup in under 10 minutes.
Questions? Call (435) 753-4102 · Mon–Fri 7am–4pm MT · U.S.-based support