Track vacation, sick leave,
and every PTO type.
TimeClick tracks all your time-off categories in one place. Employees request time off, admins approve it, and balances update automatically.
Create any PTO type you need. Balances track themselves.
Create unlimited time-off categories: vacation, sick leave, bereavement, personal days, or anything your business uses. Set accrual rules per employee and let TimeClick track running balances automatically so you always know what each person has available.
Manage vacation, sick time, and PTO in one system.
Admins can award time off directly from the Modify Times screen — the same screen used for editing punches. Granted time appears in the employee’s accrued balance and shows up on payroll exports automatically.
Set up PTO tracking in four steps
TimeClick handles the math. Set the rules once and balances update themselves every time time is granted or used.
Create your PTO categories
Open Accrued Times in the admin panel. Create categories for vacation, sick leave, and any custom types your business uses. Name them whatever you like.
Set accrual rules per employee
Assign accrual amounts to each employee — for example, 8 hours per month of vacation. TimeClick tracks the running balance as time accrues.
Grant or record time off
When an employee takes time off, add it from the Modify Times screen. Select the PTO type, enter the hours, and save. The balance updates automatically.
PTO appears on payroll reports
Granted time off is included in payroll exports alongside regular hours. No manual entry, no separate system to reconcile.
TimeClick PTO tracking vs. manual methods
How does TimeClick compare to the most common ways small businesses handle time-off?
| Feature | TimeClick | Paper / Email | Per-user SaaS |
|---|---|---|---|
| Multiple PTO categories | Manual | ||
| Auto-accrual tracking | |||
| Running balance always visible | |||
| PTO on payroll reports | Varies by plan | ||
| Cost per new employee | $0 | $0 | $5–$15/mo each |
| One-time purchase | From $299 | Subscription only |
What customers say about TimeClick time-off tracking
“The PTO tracking is simple and built right in. I stopped using a separate spreadsheet the day I set it up in TimeClick.”— Office manager, Healthcare · Capterra
“We track vacation, sick leave, and personal days for 20 employees. TimeClick keeps it all straight and it shows up on our payroll reports automatically.”— Verified review · Software Advice
“I like that employees can see their own balances. It cuts down on questions and they trust the numbers because they can check themselves.”— Business owner, Retail · G2
One-time purchase. Unlimited employees. Yours forever.
No monthly fees, no per-user charges. Buy once and own TimeClick for life. Pick how many devices you need.
Starts at $299 one-time · unlimited employees always includedPopular license tiers
Trusted by 8,000+ teams across industries
Common questions about time off & PTO
Any type you need. TimeClick lets you create unlimited custom categories — vacation, sick leave, bereavement, personal days, and any other names that fit your business.
Yes. Each employee can have their own accrual rules including different rates, different categories, or no accrual at all for hourly or part-time workers who don’t earn PTO.
Yes. Granted time off is included in payroll exports alongside regular hours. You don’t need a separate system to reconcile PTO balances at the end of a pay period.
Yes. Employees can view their accrued time and balance from their own TimeClick login without needing full admin access.
Yes. PTO tracking, accrual, and all time-off category features are included on every TimeClick license at no extra cost. No add-on module required.
Yes. Admins can add or deduct hours from any PTO category at any time from the Accrued Times screen. This is useful for one-time grants, corrections, or rolling over balances.
Start tracking time off alongside your timesheets today.
14-day free trial. No credit card. Setup in under 10 minutes.
Questions? Call (435) 753-4102 · Mon–Fri 7am–4pm MT · U.S.-based support